TERMS AND CONDITIONS
Before making a reservation, it's essential to carefully read and understand our terms and conditions as well as our cancellation policy. By booking your Fitdistrict Retreat, you are agreeing to these terms and conditions.
DEFINITIONS:
“Cancellation” is defined as not attending your scheduled Fitdistrict Retreat, including postponing or rescheduling.
“You” refers to the guest booking a Fitdistrict Retreat.
“We” refers to Fitdistrict / Fitdistrict Retreats.
”Retreat” refers to “The Fitdistrict Retreat”
TRANSPORTATION AND VISA RESPONSIBILITY
Guests are responsible for arranging their transportation to Bali, including flights, airport transfers (outside of day 1 and 6), and any other travel arrangements. Additionally, guests must ensure they have the required visas, passports, and necessary certificates for any country to be visited in connection with a Fitdistrict retreat. While we recommend familiarising yourself with travel documentation and visa regulations well in advance, please note that failure to do so resulting in complications or inability to attend the retreat will not warrant refunds or credits from Fitdistrict Retreats. Fitdistrict accepts no responsibility for any delay, loss, or extra expense incurred due to incorrect, lost, or destroyed passports, visas, or other travel documents, nor will any credit or refund be given. We will not be liable if you miss flights due to late check-ins.
TRAVEL INSURANCE
Please note that even if you have private health insurance in your country of residence, it is unlikely to cover overseas trips such as the retreats offered by Fitdistrict.
It is your responsibility to organise suitable travel and health insurance. Fitdistrict is not liable if your failure to arrange suitable insurance coverage leaves you exposed, medically, financially, or otherwise.
Please note that travel insurance products differ and do not always cover all activities offered during a Fitdistrict retreat. Determining a suitable level of insurance is strictly your responsibility.
GUEST CANCELLATION POLICY
Depending on when you cancel, cancellation fees may apply. Fees are determined by the following schedule:
Fitdistrict Retreats offers a grace period where you can receive a full refund within 14 days of placing down your initial $500 deposit for your retreat. After this period, your deposit becomes non-refundable and non-transferable.
If you cancel 60 days or more before your retreat start date, you will be refunded the full retreat amount (excluding your non-refundable $500 deposit).
If you cancel 60 days or less before your retreat start date, you will forfeit your entire payment.
Due to our need to commit to accommodation and other arrangements in advance, exceptions to our policy cannot be made for any reason. We do not offer credit for arriving late or leaving early.
PAYMENT PLAN DEFAULT POLICY
If you're on a payment plan and fail to settle your payments within 14 days of the due date, your spot may be forfeited, and we reserve the right to resell it. For any payment-related questions, please contact us at hello@fitdistrict.com.au
FITDISTRICT RETREATS CANCELLATION POLICY
While we strive to never cancel retreats, unforeseen circumstances can occur. In the event of a cancellation by Fitdistrict, your full payment will be transferred to the next available retreat you can attend. No refunds or resales are possible, and a full credit will be applied for the next Fitdistrict Retreat you can attend whether scheduled or at some time in the future.
Fitdistrict is not responsible for any fees caused by such cancellation paid to airlines and any other agreements made by guests with outside operators.
OUR RESPONSIBILITY TO YOU
Fitdistrict makes arrangements with other parties to provide services on your retreat. These parties are independent suppliers over whom we have limited or no control. Fitdistrict holds no responsibility for the actions or omissions of third parties or independent contractors, including modifications to the nature of services on a retreat compared to the advertised nature of the service.
Fitdistrict is not responsible for any loss, damage, cost, expense, or other liability incurred by you arising from:
Injury, accident, or death
Loss or delay of baggage or other property
Any delay, inconvenience, loss of enjoyment, or frustration resulting from factors beyond our control
ALCOHOL CONSUMPTION
Guests of Fitdistrict retreats can choose to drink alcohol at their own behalf. We neither condone nor discourage the consumption of alcohol. It is the guests’ responsibility to consume alcohol responsibly. Fitdistrict will not be held liable for any loss or damage resulting from the consumption of alcohol by guests.
FILMING AND PHOTOGRAPHY CONSENT
By attending the retreat, you consent to the possibility of filming for social media and marketing purposes. Photos and videos taken during the retreat may be used by FitDistrict Retreats for promotional activities.
LIABILITY WAIVER AND ASSUMPTION OF RISK
In consideration of the services of Fitdistrict, I hereby agree to release, indemnify, and discharge Fitdistrict on behalf of myself, my children, my parents, my heirs, executors, administrators, assignees, personal representatives, and estate as follows:
I acknowledge the inherent risks involved in participating in retreat activities and assume all risks of injury, illness, damage, or loss to person and property.
I certify that I have adequate travel protection insurance and agree to bear the costs of injury or damage myself.
I release Fitdistrict from all legal causes of action and agree to indemnify them for any legal fees, costs, or damages incurred as a result of my actions.
I understand that Fitdistrict is not liable for the conduct of guests and will not be held responsible for any loss or damage caused by another guest.
I acknowledge that Fitdistrict has the discretion to disqualify me from further participation in the retreat if I engage in improper conduct, and I forfeit my retreat fee in such cases.
By accepting this document, I waive my right to maintain a lawsuit against Fitdistrict for any claims arising from my participation in the retreat.